What does this skill do?

The Skill Kanban System for Agencies designs custom Kanban boards for any agency operation, defining columns with WIP limits, entry and exit rules, a complete workflow, and daily routines. Describe your team, tool, and area, and Claude will generate an actionable system ready to be implemented in Trello, Notion, Asana, or Monday.

Implement from scratch
Create a visual task management system for an agency that doesn't have a defined dashboard.
Resolving Bottlenecks
Redesign a chaotic workflow with stalled tasks and optimize the team's WIP limits.
Onboarding New Services
Create a custom dashboard when adding a new service or department to the agency.
Standardize processes
Standardize task management criteria across multiple teams or clients using a common system.

Usage examples

📱 Social Media
Create a Kanban board for managing social media for 8 clients. A team of 4 people on Trello.
🌐 Web Design
Design a Kanban system for a web development studio with 6 people using Notion.
🔄 Dashboard Audit
Take a look at my current customer service Kanban board to see which tasks are stalled, and suggest improvements.
📊 Standardize equipment
Create a shared Kanban system to standardize task management across the agency's three teams.

Features

Columns with WIP Limits Define sorted columns with a name, purpose, and recommended work-in-progress limit for each column.
Complete Flow Rules Set input and output criteria, fact definitions, and blocking policies for each column.
Usage Routines Generate the schedule for Kanban meetings: daily, weekly review, and retrospective, including their duration and participants.
Compatible with multiple tools Adapt the system to Trello, Notion, Asana, or Monday, depending on which tool your agency uses.
Customizable by team Configure the dashboard based on the agency's team size, roles, and type of operation.

Frequently asked questions

Yes. The skill adapts the system to Trello, Notion, Asana, or Monday. If you don't specify one, it generates a generic proposal that can be applied to any visual tool.
Describe the agency's scope, the size of the team, the key roles, and the tool you use. With that information, the skill generates the entire system.
WIP (Work In Progress) is the maximum number of tasks allowed in each column. The skill recommends limits based on the team's capacity to avoid bottlenecks.
Yes. Describe your current board and the problems you're having, and the skill will suggest a redesign with improved columns, rules, and routines.
Kanban System for Agencies — Visual Task Management with Claude AI

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